The chances are , if you’re like most people you have no idea where your time goes. You’re likely frustrated by the fact that you can spend 10, 12, even 14 hours a day working, and not make a dent in your to-do list, or only invoice half of those hours.
When we’re too busy and overloaded with work, we often switch into reactive mode. We can’t make it to the bottom of the pile, and end up handling issues and making decisions at the last minute. One of the great benefits of choosing to become proactive in time management is that you can become proactive in all other areas of your business. When in proactive mode, you can take steps to grow your business through networking, building programs, and establishing systems.
But before any of this, let’s take a look at the top five culprits of modern-day time theft:
1. Your Email
How many times a day do you check your email? Is Outlook or Mail constantly running on your desktop? Email – internal, external, personal and business – clogs up your day like no other communication channel. For many of us, it is possible to spend the entire day writing and responding to emails without even glancing at our inbox. The number of emails sent and received each day by the average person has been reported to be 147. Multiply that by an average of two minutes per message, and you have spent almost five hours on email in a single day.
2. Your mobile phone
Mobile phones have created convenience, security, and the luxury of telecommunication – but they don’t call it a crackberry for nothing. Mobiles have also created a society that expects to be able to reach you at any moment, or at least receive instant responses to their calls. Your mobile not only robs you of your time during the day, but also during the evenings and on weekends when you are not at work.
3. Your Open Door Policy
If you make it easy for your staff and associates to interrupt you, they will. Too often, open-door policies are set up by human resource departments to create clear communication channels. Instead, they create a clog of employees lined up at your door seeking immediate answers to non-emergent issues.
How many times have you been to a meeting that was scheduled to be an hour, and ended up lasting three? How often do you attend unnecessary meetings? Or meetings that go off at a tangent? Meetings can be a huge source of wasted time – your valuable time. In a senior management or ownership position, your day may consist of back-to-back meetings, leaving only your evening hours to complete the tasks that should have been done during the day.
Every person has daily habits that sabotage their ability to work productively and efficiently. Many entrepreneurs and business owners can’t separate business hours from leisure hours. Some get caught in a time warp while surfing the internet. Others – mainly overachievers – can become gripped by perfectionism or procrastination. Mainly we just don’t have the tools to schedule and structure our time in a way that fits with our working style.
The next blog will feature some initial strategies for profitable time management